The Penn-Harris-Madison Board of School Trustees, pictured and identified above, is composed of seven members who serve four-year, staggered terms. Click here for more information on the members’ positions and terms.
The Penn-Harris-Madison Board of School Trustees regular board meetings are held at 7 p.m. on the second Monday of each month. There is a second regular meeting scheduled for the fourth Monday during the months of January, February, August, and November. Click here for Meeting Dates for the 2022-2023 school year.
Regular meetings are held at the Educational Services Center, 55900 Bittersweet Road, Mishawaka, IN, 46545. Members of the P-H-M community are always welcome to attend public meetings of the P-H-M Board. Special Meetings and Executive Sessions are held on an as-needed basis.
Contact Information for Rachel Hoogenboom, Administrative Assistant to the School Board: firstname.lastname@example.org or (574) 258-9570.
Board Meeting Dates and Types of Meetings
Unless otherwise scheduled by the P-H-M Board of School Trustees, regular board meetings are held on the second Monday of each month. There is a second regular meeting scheduled for the fourth Monday during the months of January, February, August, and November.
All regular board meetings are held at the Educational Services Center, 55900 Bittersweet Road, Mishawaka, unless otherwise noted.
Regular Board Meetings – these are regularly scheduled meetings that are open to the public and the media, and held at the Educational Services Center (four meetings each year are held at various school building locations – these meeting locations are noted on the Board Meeting schedule) Members of the public requesting to speak during a regular meeting may do so during the Hearing of Visitors - no sign-up is required, unless there is a request to speak on a specific agenda item, which will require the completion of the request of visitors form to be submitted to the recording secretary prior to the start of the meeting.
Special Meetings – these are meetings that are called to address a single item that requires action by the School Board. Special Meetings are open to the public and the media, and are held at the Educational Services Center. Members of the public requesting to speak during a special meeting, may do so on the scheduled agenda item only, and must fill out the request of visitors form to be submitted to the recording secretary prior to the start of the meeting.
Executive Sessions – these meetings are closed to the public and the media, and used for discussion of specific items. No actions are taken by the members of the School Board during an Executive Session.
Want to know the next Board meeting date? Click here to see the next upcoming Board meeting.
Want to see the full list of Board meetings for this school year? Click here for the complete list of 2022-2023 Board Meeting dates.
Want to see Financial Information for the School District? Click here for the School District Capital Improvement Plans and Financial Data Information.
The goal of the governance model is to focus the entire school district - from school board members to administrators, teachers, parents, students and support staff - on the mission of improving student learning. By adopting a Board Governance Compact that clearly supports learning and demands accountability, the board is able to stay the course and set an example that is communicated throughout the district and results in record gains in student achievement. The Governance Compact demonstrates that a climate of accountability starts at the top. The Governance Compact was adopted in June 2000.
P-H-M Board of School Trustees Governance Compact Goals
The goals of the P-H-M Board of School Trustees are as follows:
Goal 1 - Learning being the priority of our schools, Penn-Harris-Madison is accountable for the continuous progress of all students as they work to attain the knowledge and skills as outlined in the P-H-M Student Profile of a Graduate.
Measurements: Level Testing, ISTEP+, nationally normed tests, CRT data, Writing Assessments and Portfolios, SAT/ACT scores, AP/honors participation, graduation rates, discipline referrals, participation rates in post high school education, satisfaction ratings on student surveys, and vocational success after high school or college.
Goal 2 - Resources for learning in the form of programs, personnel, time, materials, equipment, facilities, and training will be assigned on the basis of fulfilling the learning mission of continuous progress for each and every student. This goal will be executed within funding limits.
Measurements: To have a balanced budget as determined by the Board of School Trustees per available revenues and expenditures, state allowed fund transfers, and board approved spend-down of available cash reserves. Referendums as needed to determine community's limit on funding and five-year financial forecast updated annually.
Goal 3 - Foster customer service and positive public relations.
Measurements: To create an inviting climate in our schools, personalize school experiences for our students, and market a positive image of the school corporation.
Plan of Reorganization (1998)
In August of 1997, a committee was formed to investigate the possible restructuring of the P-H-M Board of School Trustees, which would allow for a more equitable structure of representation. Click here to view Plan of Reorganization for the Penn-Harris-Madison School Corporation approved by the State of Indiana on December 23, 1963.
Board Agendas & Policies
The public and members of the media can access meeting agendas, supporting documents and Board policies.
Click here for access to BoardDocs (meeting agendas & supporting documents).
Superintendent, Administrator & Teacher Contracts
The P-H-M Board of School Trustees approves the contracts for teachers, administrators and the Superintendent.
In order to comply with State requirements, the district must post the new Teacher Agreement on its webpage and send a notice of the required public meeting to be hosted by the Board. Below is the Notice of Special Board Meeting and the tentative 2021-2022 P-H-M Teacher Agreement that was approved on October 18, 2021:
Click here to view the 2021-2022 P-H-M Teacher Agreement.
Click here for Certified and Leadership staff appreciation stipends for extra duties caused by the COVID-19 Pandemic.
Click here for classified staff appreciation stipend for extra duties caused by the COVID-19 pandemic.
Click here to view the Superintendent of Schools Contract – 2006 to present.
Click here to view the current contracts for certified Administrators.
*Adobe Acrobat Reader is required to view the pdf links on this page. If you do not have Adobe Acrobat Reader, please visit Adobe’s website, at this link get.adobe.com/reader/, to download your free version.
If you are unable to access any page(s) or documents on our website, please click here to email our District Webmaster with the exact url web address of the page or document you were attempting to access and any other details. Be sure to provide us with your name and contact information so that we may provide you with the information in another format.
You may also call the P-H-M Administrative Offices, Monday-Friday, 7:30 a.m. – 4:30 p.m., at (574) 259-7941.